Marketing Event Coordinator

We are seeking an organized and tech-savvy Events & Marketing Coordinator to support a large, global organization. This role blends administrative coordination (40%), virtual event management (30%), and digital marketing support (30%). You will work in a matrix environment, supporting multiple stakeholders across regions and time zones, with a focus on delivering high-quality webinars and digital campaigns.

This long-term contract has the potential to go up to 2-years, with an initial term of 6-months. While the first few months will likely command full-time hours, there is the possibility of taking on other contracts once the successful applicant settles into the role.

Key Responsibilities

Administration (40%)

• Provide meeting support: scheduling, note-taking, action item tracking, and follow-ups.
• Prepare event documentation (run sheets, speaker briefs, agendas).
• Coordinate logistics across multiple time zones and teams.
• Serve as a reliable point of contact for internal stakeholders.

Virtual Events / Webinars (30%)

• Manage end-to-end logistics for webinars (50–100 participants).
• Set up Zoom events, handle registrations, reminders, recordings, and follow-up.
• Act as live event host/facilitator: manage presenters, moderate Q&A, support attendees.
• Troubleshoot technical issues and ensure smooth execution during events.
• Track attendance and prepare post-event reports.

Digital Marketing (30%)

• Build and send event communications (invitations, reminders, follow-ups) using Adobe Campaign.
• Collaborate with marketing to ensure consistent messaging and branding.
• Support basic content creation (emails, landing pages, promotional materials).
• Provide analytics and insights on campaign performance (opens, clicks, registrations).

Qualifications

• 3–5 years of experience in event coordination, marketing, or admin support in a large/global organization.
• Strong skills with webinars software (Zoom ideal) and familiarity with digital marketing automation tools.
• Excellent organizational and communication skills; able to manage multiple priorities in a matrix environment.
• Comfortable working across different time zones and occasionally outside standard business hours.
• Confident facilitating live webinars and managing presenters/attendees.
• Detail-oriented, proactive, and able to handle sensitive information with discretion.

VISA / RELOCATION SUPPORT

• Preference will be given to candidates who are currently in Greater Vancouver with proper working permission to work in Canada.
• No relocation assistance or visa sponsorship support will be offered for this role.