Office Manager and Marketing Coordinator

  • Open Ocean Robotics
  • Victoria, British Columbia, Canada
  • Jul 21, 2022

Job Description

We're on a quest to find an Office Manager and Marketing Coordinator to oversee the day-to-day administrative functions for the company and support marketing activities. This is the perfect role for a highly organized and creative person who wants to gain experience and make an impact in a growing company.

Are you motivated by a passion for learning and a deep care for the ocean, the climate, and the planet's wellbeing? Do you want to join a team that is purpose-driven, collaborative and passionate?

We would love to hear from you.

Core Responsibilities
  • Act as the first point of contact for internal/external inquiries, including managing company email inbox and managing voicemail
  • Create online and written marketing materials
  • Update the company website
  • Advance organization and flow in the organization by improving the sharing of information through tools like confluence
  • Help coordinate the move to a new facility
  • Support grants applications including writing grants, tracking payments in spreadsheets, and providing reporting materials
  • Support HR in various functions and initiatives, such as onboarding/offboarding activities such as software subscriptions, health & safety, and social events
  • Support financial activities such as Accounts Receivable and Accounts Payable including working with the Bookkeeper to provide receipts, paying invoices, and creating reports from QuickBooks
  • Prepare confidential correspondence, emails, reports, presentations, and other communications
  • Manage facility requirements with building management - security, cleaning, etc.
  • Able to take on special projects that arise
  • Support the organization's mission, values, culture, and strategy
  • This position is located in the office and is not a remote location position.


  • Degree in a relevant field
  • Demonstrated experience in a marketing, office management, or administrative assistant role (3+ years or equivalent)
  • Remarkable organizational, time management, and prioritization skills
  • Technically-savvy, with proficiency in MS Office (Word, Excel, PowerPoint) and Google products (Sheets, Mail, Drive, Docs)
  • Proficiency in other office tools (e.g., Confluence, Toggl, QuickBooks, etc.) an asset
  • An initiative taker, someone who sees what needs to be done and then goes ahead and gets it done.
  • Excellent verbal and written communication capabilities
  • Previous experience working with numbers, using spreadsheets and monitoring balances
  • A desire to be helpful to others fueled by a generosity of spirit, and the ability to think several steps ahead, anticipating and preventing potential obstacles
  • Highly self-motivated with the ability to work independently, as well as a go-getter and proactive attitude
  • Passionate about advancing innovative technologies, making a positive environmental impact, and scaling a startup company
  • Willing to learn and tenacity to finish what you have started (can-do attitude)
  • Able to work well with a diverse group of people and contribute to a positive team culture


Open Ocean Robotics provides competitive compensation, group benefits, vacation, and a stock option plan which makes you an owner in Open Ocean Robotics, benefiting from the growth that you will help drive.

Our team is purpose-driven, collaborative and passionate. We are an equal opportunity employer and are committed to a diverse and inclusive workforce.

About Us:

Open Ocean Robotics, Canada's first autonomous boat company, was created in 2019 to address the national and global challenge of being able to monitor and protect our oceans affordably, efficiently, and safely.

Operating on oceans around the world, Open Ocean Robotics is a rapidly growing leader in solar-powered autonomous boats. We are transforming how we study, protect, and utilize our oceans, and helping to build an ocean IoT.

We're driven by a pioneering spirit to push boundaries and make the seemingly impossible possible. Together, we can achieve that goal, growing our team of highly skilled people and offering you the opportunity to tackle big challenges with solutions that make a difference.

If you're motivated by a passion for learning and a deep care for the ocean, the climate and the planet's wellbeing, we would love to hear from you.

Based in our offices in Victoria, BC, we value work/life balance, and are closely monitoring COVID-19 to ensure our hiring practices and work environments are aligned with provincial health orders.

We are an equal opportunity employer and are committed to a diverse and inclusive workforce, and encourage applications that reflect diversity in thinking.