Director of Operations Full Time

Vincent Helton & Associates is a leading architectural water feature designer in the Pacific Northwest. We work with landscape architects, property developers, governments and institutions to design water features and fountains that enhance public, residential and commercial space. Based in Vancouver, British Columbia, we are skilled at capturing the beauty and intrigue of water. Our award-winning architectural water features range from large-scale commercial water fountains to public art and interior features. They offer captivating aesthetics, draw local communities together, and provide tranquil spaces for relaxation. We provide our clients with a full range of services that include project planning & design, parts supply & sales, construction documentation and construction administration. We aim to exceed customer and partner expectations at every stage from creative and inspiring design to seamless project management and lasting system performance. JOB SUMMARY: Based at our office, this full-time position is responsible for a comprehensive range of tasks and is an important part of company operation success. A passion for operational excellence, a great eye for detail, strength in problem-solving and superior execution are vital to the success of this position. A competitive compensation package and comprehensive bonus plan are offered. Company Name: Vincent Helton & Associates Job Title: Director of Operations (NOC 10019) Number of Openings:1 Company Address: Foster Way, Delta, BC V3M 6S6 JOB RESPONSIBILITIES: Lead and guide administrative, finance, records management, purchasing, and security staff, ensuring smooth delivery of operational support across all departments Recruit, train, and supervise administrative and warehouse personnel to ensure effective workforce performance Develop, monitor, and control budgets for projects, construction contracts, equipment, and specialized materials Manage vendor relationships, prepare and issue purchase orders, and oversee procurement to support project needs Supervise the preparation of proposals and responses to RFPs, ensuring timely submission of required project and compliance documentation Direct the production and distribution of technical materials, including shop drawings and submittal packages, for client and consultant review Evaluate the effectiveness of administrative systems and prepare reports, recommendations, and presentations for senior management Ensure accurate documentation, storage, and archiving project records in line with corporate and industry standards Coordinate logistics for the movement of custom water feature components to job sites, liaise with clients to confirm receipt and resolve delivery issues Select and manage third-party transportation and logistics services, negotiating service levels and managing allocated budgets May be required to assist engineers with water feature projects, supporting initial design concepts and technical coordination to ensure smooth integration between design and construction phases. QUALIFICATIONS: Bachelors degree, college diploma or an equivalent combination of education and experience in business administration or a related field Minimum of five years experience in management or supervisory role Proficiency with Microsoft and standard office software applications Ability to prepare clear, accurate and professional documentation, experience with AutoCAD or other digital design tools is an asset Strong organizational, communication, and interpersonal skills, with the ability to prioritize tasks and meet tight deadlines Knowledge of inventory management processes preferred Previous experience in a warehouse or construction support setting is an advantage SKILLS: Multi-tasking and prioritization Detail-orientation Strong team-working skills Customer-service skills Problem-solving skills Quick learners with self-motivation Job Type: Full-time, Permanent Salary: $ 102,000.00 annually Working Hour: 30 hours per week Location: Delta, BC (Required) How to Apply: Please send your resume to Please reference job title in the subject line and ensure contact name and number and/or Email is provided. We appreciate your interest and application to this position. However, only qualified candidates will be invited for the interview.