Administrative Support Senior Coordinator

Location: Vancouver, BC, Canada (onsite)

Starting Salary: $ 24.89/hour

Branch: Strategic Procurement & CRE

Category: Unionized (IAMAW - Clerical)

Job-type: Permanent

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

It’s important to know that

• Flexibility drives performance: You’ll adapt to shifting priorities, varied workloads, and changing schedules while staying focused and effective.
• Self-drive fuels impact: You’ll take charge of your day, set your priorities, and keep things moving without needing direction.
• Multitasking keeps operations flowing: You’ll manage multiple tasks at once, prioritize effectively, and ensure nothing falls through the cracks—even under pressure.

Key duties

• Produce high-quality documents, reports, analyses, and professional correspondence
• Prepare statistical reports, comparative analyses, and investigate discrepancies
• Process, track, audit, and maintain invoices, records, and accruals
• Coordinate events, road shows, classroom bookings, and facility related activities
• Liaise with internal teams, external vendors, and third-party service providers
• Provide training, guidance, and support to departmental employees
• Support project planning, documentation, and communication for ongoing initiatives
• Troubleshoot basic hardware/software issues and maintain operational records
• Handle space planning, furniture coordination, and key distribution
• Ensure compliance with policies, regulations, and confidentiality requirements
• Prioritize workload independently while providing updates to managers and stakeholders

Qualifications

• High School diploma;
• Minimum 3 years office experience;
• Knowledge of Microsoft Office applications;
• Knowledge of SABA and/or ARIBA, an asset;
• Proficiency in spelling, punctuation and grammar;
• Good interpersonal skills;
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills;
• Aptitude for accuracy and detail;
• Aptitude for math;
• Restricted Area Identification Card (RAIC), an asset;
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment;
• This role may involve taking minutes, performing physical tasks like lifting or climbing, or working variable shifts;

Benefits

• Financial benefits: Pension program, Employee Share Ownership Program, and Profit Sharing.
• Wellbeing & health benefits: Health, dental, and life insurance for you and your family (if necessary).
• Recognition: Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments.
• Travel privileges: A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.

Conditions of Employment

Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.